Terms & Conditions and Legal Responsibilities
What Does It Cost and Whom Do I Pay?
The cost includes round trip air transportation and other extras as specifically stated in this Web site. All prices were correct when published. The price, however, is subject to change and should it be increased, you will be given notice as soon as possible, so that you will be aware of any supplemental charge. Supplemental charges of 10% or less of the total tour price do not allow cancellation without penalty. (See “major changes” regarding increases of more than 10%). USCPT reserves the right to reduce published prices at its sole discretion at any time prior to departure on a non-retroactive basis, i.e. for new bookings only. When you buy the trip from a travel agent, make checks and money orders payable to your travel agent, who will in turn make their check payable to “US-China Professional Tours”. Transportation provided by airlines for Travel Service is subject to all the terms and conditions of the respective airline’s applicable tariff and/or contract of carriage. After a reservation has been made, a confirmation of preliminary information will be issued by USCPT. US-China Professional Tours is not responsible for changes due to circumstances beyond our control. Similar or alternative arrangements will be provided and payment remains non-refundable. Additional payment for any alternative arrangements may or may not be incurred at traveler’s expense.
How May I Cancel?
The right to a refund is limited. Notice of cancellation must be in writing. All claims for refunds must be made through the agent from whom the tour has been purchased. Once a $300.00 per person deposit has been received (or total payment – whichever is less), we will begin processing confirmation of your tour request. Upon receipt of our written confirmation and your initial acceptance of the confirmed tour per your request, the deposit becomes non-refundable. Thereafter, any changes or adjustments in the itinerary per your request will be accommodated to the best of our ability, but in the event we are unable to confirm changes, the deposit remains non-refundable.
Cancellations: A 50% penalty charge will apply for land and tour arrangements for cancellation within 30 days of the trip’s departure. (Written cancellation is required.) No refund will be given for cancellation within 15 business days before departure or after the trip commences. Any and all airline penalties will apply and be assessed in addition to the above fees and penalties. For group contracts only, client is responsible for any and all debit memos due to non-utilization or travel cancellations which also result in below minimum utilization of air space. Cancellation penalties are covered under cancellation insurance if purchased. Please make sure that the insurance you purchase covers all contingencies.
Please note the day of departure is not included in computing cancellation charges. Absolutely no refunds may be had for any unused features including cancellation insurance. If you are sharing accommodations with one or more individuals, and they cancel and are not replaced, you will be responsible for the additional hotel supplement charge. All claims for refunds must be made through the agent from whom the tour has been purchased, within thirty days after the termination of the tour. The claim must be accompanied by a statement from a local USCPT representative certifying exactly the services not rendered. Voluntary non-usage of hotel accommodations, tour features or services are not refundable, exchangeable for other accommodations, services or tour features. Refunds will not be made for complimentary accommodations and service provided by the airline. Refunds will not be made if passengers change hotels and/or services in route. If it becomes necessary to change features of the tour, any additional expenses will be charged to the tour members on the spot.
Tour Fare Includes:
International Air Transportation: Round trip transpacific air from designated gateway (such as Los Angeles LAX, New York JFK, or Vancouver YVR) to China per tour itinerary. “Land Only” Package does not include the international flight to China. Listed tour fares include airline fuel surcharge, and all government taxes & fees. Excess baggage fees not included.
Land Only Packages – Included in Cost:
1. English speaking local guides 2. China internal land transportation: Private motor coach land travel, private transfers between airport and hotel, and all China domestic transportation within tour are included. Note: China “Land Only” tour does not include airport/hotel transfers on arrival/departure days. 3. Hotel accommodations and cruise accommodations are included in the tour cost, based on standard twin-sharing rooms with private facilities. Tour fares shown are quoted on a per person (pp) double occupancy (DO) rate (two people sharing one room). Rate for triple occupancy is the same as that for double occupancy. Single occupancy is subject to a Single Supplement charge. Triple room is a standard twin-sharing room adding a rollaway bed (cot). 4. Meals – American (buffet) breakfast, local lunch, and dinner unless otherwise stated in itinerary. [B = Breakfast L = Lunch D = Dinner] Does not include cost of special request meal or substitutions not on tour provided menu. 5. All tours and entrance fees. 6. Generally, only one piece of checked baggage up to 44 pounds in addition to one carry on per person is allowed on all Chinese domestic flights, China to/from Hong Kong flights and some Intra-Asia flights.
Land Only Packages – NOT included in Cost:
1. Chinese Visa (required) and Visa processing fee. 2. U.S. or Canada domestic flights to/from your home city to international gateway city. 3. China domestic (internal) Air tickets. 4. Other Transportation not mentioned in Proposal. 5. Beverages. 6. Items of a personal nature (such as laundry, in-room movies, toiletries, room service, etc.) 7. Those items (above) not stated as included. 8. Guide and Driver tips are left to your discretion. 9. In cases where the client has specifically requested no meals, client will provide meals for guide and driver on tour day(s) when the services extend into normal meal times. 10. Hotel/Airport portage baggage handling. 11. Excess baggage fees. 12. Travel & Tour insurance. (Highly recommended optional insurance available through China Professional Tours. Go to www.travelguard.com/agentlink.asp?ta_arc=11525312&pcode=PAA for details.)
Visa Requirement to Mainland China: All foreign nationals traveling to the Peoples Republic of China (PRC) must travel with a valid passport and a visa obtained prior to entering the country. This is the travelers responsibility. We can assist you to obtain a visa for an optional fee. If you are U.S. resident holding a green card, you MUST make a clear copy of both sides of your green card and submit it with your actual passport and China Visa Application Form. If you are non-U.S. resident without any legal status in U.S. you must contact China Consulate on your own. If you reside outside U.S. you must take care of your visa to China on your own. Visa Requirement to Hong Kong: U.S. & Canadian citizens are not required to have a visa when traveling to Hong Kong and Macau if your stay is less than 90 days in duration in these destinations. If you are non-U.S. & non-Canadian citizens and your tour includes Hong Kong, it is your sole responsibility to find out the visa requirement to Hong Kong and obtain the right document to enter Hong Kong on your own.
Tour Price: The tour price includes land arrangements and air transportation costs as a package. The prices are quoted in U.S. dollars and based on tariffs and rates of exchange between U.S. dollars and foreign currencies. All tour prices are based on cash discounted rates and are subject to increase if payments are made by any forms other than cash/check. All prices are subject to change without notice. All foreign airport and other taxes are not included.
Land Arrangements: Double bedded room. The single supplement room rate covers all cities on the tour except any involuntary overnight stays which are provided by the airlines. USCPT reserves the right to modify the tour itinerary or eliminate some activities for tours with less than ten participants.
Air Transportation: Air transportation fares used for the tours are based on valid published fares and their respective fare rules applicable to the tour program. All fares and fare rules are subject to change by the airline. Any fare increase resulted from such change will be added to the tour price and be borne by the passenger. Air transportation within China is provided by domestic Chinese carriers. Airfares are subject to change and any increase in fare will be added to the tour price and be borne by the passenger.
Hotel Accommodations: Deluxe, first class or other hotels with private bath as specified in the itinerary will be used. Right is reserved to substitute hotels for those specified in the itinerary whenever necessary. All hotel accommodations are on the basis of two persons sharing a twin-bedded room.
Meals: As specified in the itinerary (B) Breakfast, (L) Lunch, (D) Dinner. Voluntary non-usage of meals are non-refundable or exchangeable.
Transfers and Site Seeing: All transfers and site seeing are by motor coach, car or other conveyance. Transfers to and from airports and hotels will be provided only for tour members utilizing the airspace reserved for the group. Site seeing tours are as described in the tour itineraries. Inside China, site seeing is restricted to the site seeing points covered by the tour package price charged by Tour Operators in China. Additional site seeing points not normally covered in the tour package price will incur extra charges on the spot. USCPT reserves the right to assign individual passengers departing from non-designated gateways, and groups falling below minimum requirements of ten passengers, a seat on transportation not necessarily used for the sole purpose of USCPT. Passengers must provide their own transfer to and from the specified hotel when arriving and/or departing on flights other than the ones specified by USCPT for the specific itinerary.
Tips and Taxes: Hotel taxes are included in the land costs. Airport departure taxes, China/Asian domestic airport taxes and any additional city development/construction fees imposed by the local government are not included in the tour price and will be collected from each participant before departure at each airport or hotel. Tips to restaurant and hotel waiters for meals specified in the itinerary and chambermaids are included. The customary end of the tour gratuity to the tour managers and tip to local guides, drivers and porters are NOT included.
What Is NOT Included? Meals not specified in the itinerary, optional tours, tour insurance, tips to the tour guides, foreign airport and other taxes, charges for passports, visas, expenses on the United States mainland, laundry, liquor, excess baggage charges, usage of telephones, personal, health, or baggage insurance, items of personal nature and any other items not specifically listed as included. NOTE : USCPT will issue or cause to be issued tickets only after full payment has been received. The ticket is valid only for the flight and date shown and is non-endorsable. If for any reason the ticket is not used, the passenger must contact USCPT for exchange or refund, if applicable, in accordance with the rules contained herein.
Tour Price Does Not Include Meals not specified in the itinerary, optional tours, tour insurance, tips to the tour guides, foreign airport and other taxes, charges for passports, visas, expenses on the United States mainland, laundry, liquor, excess baggage charges, usage of telephones, personal, health, or baggage insurance, items of personal nature and any other items not specifically listed as included.
Legal Responsibility of US-China Professional Tours and Participants
US-China Professional Tours (herein referred to as “USCPT”), as tour operator, acts only as an agent. All arrangements for travel and related services included in this tour are only made on participant’s behalf upon express condition that neither USCPT nor its agents shall be liable or responsible in the absence of its or their negligence for any direct, indirect, consequential, or occurrence of any kind which may be caused by any act or omission of any party or entity, including without limitation, any act of negligence or breach of contract of any third party, i.e. an airline, cruise ship, train, motor coach, private car, or any other transportation service, hotel, local ground handler, sightseeing provider, etc., which supplies any goods or services for this tour. Participant understands that USCPT neither owns nor operates such third party suppliers and agrees only to seek remedies directly with those suppliers and not hold USCPT responsible for their acts or omissions. USCPT and its agents are not responsible for any losses or expenses due to delay or changes of schedule, overbooking of accommodations, default of any third parties, sickness, weather, strike, acts of God, acts of terrorism, force majeure, acts of government’s civil disturbances, war, quarantine, customs regulations, epidemics, criminal activity or for any other cause beyond its control. All such losses or expenses have to be paid for by the participant.
Participants must be aware that in the tours, they will experience different living standards and practices outside of their home country including but not limited to standards of quality, hygiene, medical treatment, provision of utilities such as water, electricity, accommodation, food preparations and services of all kinds. Participants understand that USCPT is only a facilitator and that you agree to assume all risks involved in such travel, whether expected or unexpected, or whether directly or indirectly the result of such travel. It is the Participants responsibility prior to departure to check with US Center for Disease Control http://wwwnc.cdc.gov/travel/ and determine if vaccinations are needed for countries of travel and seek your doctor’s advice about same, your own medical health for travel, and take all necessary precautions. USCPT assumes no responsibility for Participants failure to do so or any occurrence during the trip. USCPT strongly advises Participants to purchase international health insurance coverage for the trip.
USCPT accepts no responsibility for value, reliability, quality or authenticity of any goods purchased while on tour or for any mailing, freight or shipping arrangements.